Rii Forum 2020 Terms & Conditions

Safety, security & insurance

Rii Forum organizers are not responsible for the security of any registrant, nor for their personal belongings. All registrants accept and acknowledge that neither the Rii Forum organizers nor the venue maintains insurance covering any property and/or liability, and it is the sole responsibility of the registrant to obtain insurance.

For security purposes, all participants must sign in at the registration desk on site, and collect and wear their name badge for the duration of the event.

Travel and accommodation

Rii Forum organizers are not responsible for your personal travel, accommodation or food/beverages during the event.

Cancellation policy

You are entitled to a seven-day cooling-off period, starting on the day that Rii Forum organizers receive your registration fee. During this period, you have the right to cancel and receive a full refund. After the seven-day cooling-off period and before midnight Athens time on the registration deadline, you may cancel your registration and still be eligible for a refund of 50% of your registration fee. Cancellations/withdrawals after the registration deadline are not eligible for a refund. Refunds will be made using the same method as the original payment.

Recording of Rii Forum 2020 

Rii Forum organizers will record all events in the form of photography, filming and audio recording. Photographers are asked particularly to cover the plenary program; receptions and activity within the exhibition or registration areas. Rii Forum organizers may use this media on its websites, social media channels and print materials (reports, banner stands, posters etc). In some cases, a close-up of a person or group of people may be used; Rii Forum organizers will ensure no personal identification (such as name badges) can be seen.  All media is held on a secure server and is not shared, sold or passed to third parties. If you do not want to be filmed or photographed during the event, please notify either the photographer, a member of the Rii Forum staff.

Data protection

Rii Forum organizers will comply with all applicable data protection and privacy legislation in force, including the General Data Protection Regulation (EU) 2016/679; the Privacy and Electronic Communications Directive 2002/58/EC (as updated by Directive 2009/136/EC) and the Privacy and Electronic Communications Regulations 2003 (SI 2003/2426) as amended.

By registering for Rii Forum 2020, you grant the Rii Forum organizers, and the Academic Committee affiliated with the event, the right to use your personal data in accordance with the Rii privacy policy and in relation to the event prescribed. You also agree that the Rii Forum organizers and the Academic Committee may publish your personal information as part of the results of the event or for academic programming, and may pass such information to any affiliated organisation for publishing results either for the event alone or combined with or compared to other events. The Rii Forum organizers will retain your personal data indefinitely for historical research and statistical purposes. The Rii Forum organizers will use your data only for activities relating to the event organisation. This includes but is not limited to: the preparation of a printed program and searchable event-specific data on the Rii Forum website, the creation of a mobile event app (if relevant), and the creation of name badges.

Third parties are only permitted to use this data for the purpose intended and are required to securely and responsibly destroy end-of-life data.

For further information about the use of and access to your personal data, information about how long your data is retained and how to change your consent options, please read the Privacy Policy.